BOOK ON is one system for a UK security company: the operations tools a control room uses all day, the compliance records an SIA or ACS assessment asks for, and the accounts that turn shifts into invoices and payslips. Each feature below has its own page with screenshots from the live system, the workflow it supports and the questions customers ask.
Operations
Rota and scheduling
Shifts by client, site and day; assign, confirm, copy forward; Excel import; cover found by postcode.
Book on and proof of attendance
Book-on and book-off from the app, on the live monitor, into the timesheet and invoice.
GPS guard tracking
Officers on shift on a map, movement replay by officer and date, Zig Zag Report.
Guard tours and patrols
Patrols logged from the app, Patrols filter on the monitor, PDF for the client.
Check calls and welfare checks
Calls answered from the app, missed calls visible, lone worker filter, call reports.
Incident reporting
Typed events from the officer’s phone, manager review, edit, email and PDF.
Control room dashboard
Live monitor, location map, manager dashboard and alarm control centre.
Lone worker protection
Alone filter, check calls, position on the map and lone worker device alarms with an SLA clock.
Electronic daily occurrence book
Daily occurrence entries from the app, D.O. filter on the monitor, shift logs and events reports.
Alarm response and keyholding
Alarm control centre with priorities and SLA clocks, live alarm map, alarm history and eight alarm reports.
Officer app
Book on and off, check calls, patrols, daily occurrence entries, reports and earnings on iOS and Android.
Compliance and HR
SIA licence tracking
Licence expiry with days remaining, per-officer SIA check, renewal queue with next actions.
BS 7858 vetting tracker
Documentation checklist, telephone screening, references, pending lists, P-File progress.
ACS compliance reporting
Compliance and ACS Evidence reports plus complaints, CAPA and equipment registers.
Officer P-Files and HR records
One file per officer with progress rings, documents, licences, forms, kit and HR reports.
Holiday and leave
Leave types and policies, requests approved in HR with a with-pay flag, absences and holiday reports.
Subcontractor management
Approved supplier register, sub officers with their own expiry tables, roster filter, timesheets and invoice check.
Compliance module
Licences, screening, right to work, certificates and ACS evidence in one place.
Accounts and clients
Timesheets and payroll
Timesheets from book-on records, payroll by period and frequency, payslips.
Invoicing and client billing
Sales invoices fetched from timesheets by client, site and period; payments and aged ledgers.
Margin, pay and charge rates
Both rates on every shift, per-shift changes, and a finance dashboard with revenue, cost, profit and margin.
Client reporting and portal
Client register and file, attendance, call and event reports, service review and CAPA reports.
See the features on your own data
Bring a week of rota and your licence spreadsheet to the demo.