This Privacy Policy explains how Bookonsolutions ("we", "our", or "us") collects, uses, protects, and discloses information when you use the BookOn mobile application and associated web services (collectively, the "BookOn Platform").

By accessing or using BookOn, you agree to the terms of this Privacy Policy.

1. What Information We Collect

We collect only the necessary data required to operate the BookOn Platform. These include:

A. Officer-Provided Data:

• Activation Code (used for login)
• Submitted Forms & Reports, including:
  • Shift data, site visits, incidents
  • Uploaded images, videos, and documents
  • Optional entries: contact number, remarks

B. Automatically Collected Data:

• Device information (OS type, version, model, app version)
• GPS Location (only when permitted by the user)
• Timestamps of submissions or uploads
• Crash logs and diagnostics

2. How We Collect It

• Officer login using the unique activation code
• Submission of forms and reports via mobile APIs
• File uploads (images, documents, videos)
• Optional GPS for shift verification
• SignalR for real-time communication
• Automated logs and background data

3. How We Use Your Data

• Authenticate users
• Process reports, forms, and shift records
• Enable location-based features
• Facilitate admin-officer chat
• Track app performance and fix issues
• Support HR and admin compliance

Note: We do not use your data for advertising or marketing.

4. Data Sharing and Disclosure

Your data may be shared only:

• With your organization’s authorized admins
• With internal technical staff (under confidentiality)
• To comply with legal obligations
• For employment/audit purposes
• With your explicit consent (for third-party use)

We do not sell or rent your data.

5. Your Permissions and Choices

• Decide to allow GPS, camera, or file access
• Control what data you upload
• Request correction or deletion
• Disable cookies (for web, if applicable)

For concerns, email us at info@bookonsolutions.com

6. Data Security

• Encrypted API and secure storage
• User authentication and access control
• Threat detection and system checks

No system is 100% immune to breaches. Use is at your own risk.

7. Data Retention

• While you are an active officer
• As required by your employer
• Until removal via authorized request

8. Age Restriction

BookOn is not intended for individuals under 18. Detected underage use may result in account deactivation and data deletion.

9. Changes to This Policy

We may update this Privacy Policy at any time. Updates will be posted at:
https://bookonsolutions.com/privacy_policy

10. Contact Us

If you have any questions:

Google API Services User Data

When a user voluntarily connects Google Calendar, BOOK ON accesses Google user data only to provide the user-facing functionality requested by that user.

Data accessed

BOOK ON may access the following information from the user’s Google Calendar:

* Calendar event titles

* Event start and end dates and times

* Event organizers and attendees

* Google Meet and conference information

* Private event properties created by BOOK ON for matching BOOK ON meetings with Google Calendar events

How the data is used

BOOK ON uses this Google Calendar data only to:

* Display the user’s upcoming Google Calendar events in the CEO Meetings screen

* Create Google Calendar events and Google Meet links at the user’s request

* Invite attendees entered by the user

* Match BOOK ON meetings with their corresponding Google Calendar events

* Delete a corresponding Google Calendar event when requested by the user

Storage and retention

Google OAuth tokens and Google Calendar event data are processed on the user’s device. BOOK ON does not store Google OAuth access tokens or copies of the user’s Google Calendar events on BOOK ON servers. Google Calendar remains the source of truth for calendar events and Google Meet links.

Sharing and prohibited uses

BOOK ON does not sell, rent, transfer, disclose, or share Google user data with advertising platforms, data brokers, information resellers, or unrelated third parties.

Google user data is not used for:

* Advertising, including targeted, personalized, retargeted, or interest-based advertising

* Marketing or promotional profiling

* Determining creditworthiness or lending decisions

* Creating unrelated databases

* Training, developing, or improving artificial intelligence or machine-learning models

* Any purpose unrelated to the user-facing Google Calendar and Meetings functionality described above

Any general provisions elsewhere in this Privacy Policy concerning analytics, advertising, marketing, profiling, or sharing with third parties do not apply to Google user data obtained through Google APIs.

Security

BOOK ON uses appropriate technical and organizational safeguards to protect Google user data during processing. Calendar requests are transmitted directly between the BOOK ON application and Google APIs using encrypted HTTPS connections and OAuth authorization.

User control and deletion

Users can disconnect Google Calendar from the CEO Meetings screen at any time. Disconnecting revokes BOOK ON’s Google authorization and removes locally held Calendar information from the application. Users may also revoke access from their Google Account security and connections settings.

BOOK ON’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Bookonsolutions
4 Astley, Grays, England, RM17 6Uy
📧 info@bookonsolutions.com
🌐 https://bookonsolutions.com/